Business servers crash on a daily basis. Unfortunately, many businesses find out the hard way that their continuity plan and system backup hardware is deficient. As a business owner, it is your responsibility to ensure continuity in the event of a server crash. Follow these steps to ensure your business will be back up and running as normal within minutes of a crash:
Step #1 Have a Business Continuity Plan
The most important thing that you can do is to devise a comprehensive continuity plan that can be put into action immediately following a server crash. Compile a file folder containing written documents composed of all the pertinent information your business needs to operate. Store this file in a secure location that can be immediately accessible in the event of a server crash. Include all of your business’s important account numbers and names, important contact information, copies of bills with your account info from all utility companies and service providers, and any other information your business needs for day to day operations and to contact in the event of an emergency.
Step #2 Practice Your Backup Plan Quarterly
Many businesses practice their backup plan annually. We recommend testing your plan on a quarterly basis to maximize its efficiency. Put your backup plan to the test and take time to review and revise it. You may find that the steps have changed and need revision. Downtime means dollars spent and updating your plan during a test will mitigate business productivity loss or worse an entire loss of data. As your business grows and technology evolves, it is important that your continuity plan grows with it. Quarterly testing, reviewing, and revising will ensure your preparedness.
Step #3 Invest in a Backup Appliance with Advanced Capabilities
In the event of a server failure, your backup appliance can be used to replace your main server while your server is being repaired for a smooth transition that will have your business back up and running within minutes of a crash. This device takes your data, encrypts it, and sends it offsite to be accessed in the event of a system failure. A backup appliance with advanced capabilities is able to take backup one step further by backing up your settings and apps in addition to your data. Average devices will store your data, but cannot restore all of your preferred settings and applications which typically will take a day to restore. Some very advanced backup appliances will also test your data on a nightly basis and update you with any issues. An advanced model will store all of your settings and apps to provide a more seamless transition. Investing in the right backup appliance will save you valuable time in getting your system back fully operational.